VISA REQUIREMENT FOR ATTENDEES

Invitation Letters & Visa Requirements for International Attendees

We are excited to welcome global participants to the AAPSCM International Conferences & Global Awards scheduled for October 27–29, 2025. To assist international attendees in planning their travel to the United States, please carefully review the following guidelines and requirements.

General Visa Requirements

If you are an international attendee traveling to the U.S., you may need a B-1 Business Visitor visa, or you may qualify under the Visa Waiver Program (VWP). It is your responsibility to determine the appropriate visa and apply well in advance.

Visa Application Steps:

Confirm your visa eligibility and type

Apply early – at least 8–12 weeks before travel

Ensure your passport is valid for at least six months beyond your stay

Pay your full AAPSCM conference registration fee

Request your official AAPSCM invitation letter after payment is received

Official Invitation Letter

AAPSCM provides official Invitation Letters to assist with your visa application after full registration payment has been received. This letter is meant solely for the purpose of supporting your visa application and does not guarantee visa issuance.

Your Invitation Letter will include:

Please Note:

No invitation letter will be issued without full registration payment. No exceptions will be made.

Registration Payment Policy

Full registration payment is required before an invitation letter can be issued.

Accepted payment methods: credit card, bank transfer, etc.

Once payment is confirmed, the invitation letter will be sent by email within 3–5 business days.

Visa Waiver Program (VWP)

If you are from a Visa Waiver Program country, you may travel to the U.S. for up to 90 days without a visa. However, you must apply for ESTA (Electronic System for Travel Authorization) prior to travel.

Typical Documents Required for Visa Interview

Valid passport
DS-160 visa application confirmation
Appointment confirmation letter
Passport-style photo
AAPSCM Invitation Letter (post-registration payment)
Proof of registration and conference fee payment
Proof of financial means
Letter from employer, university, or sponsoring organization
Hotel and flight reservation details

Important Reminders

The Invitation Letter does not constitute financial support, nor does it guarantee visa approval.
AAPSCM will not intervene with any embassy or consulate on behalf of an applicant.
Start your visa process early to avoid delays.
If your visa is denied after registration, contact us regarding refund policy options.

Contact Us

For questions or to request your invitation letter after registration payment:

We look forward to welcoming you to the United States for this global gathering of procurement and supply chain leaders.

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